Productivity Tools

Best Productivity Tools

1. Best Booking Software

book like a boss logo


Appointment Booking software is a HUGE time saver. 

I used to spend so much time finding appointments, scheduling Zoom Links, sending reminders and questionnaires. Now, the entire thing is automated.,


  • Beautiful design
  • SMS (text) and email reminders
  • Advanced features and questionnaires


  • There are lower priced options (with less features)
  • You can customize the look, but it's limited

2. Best Productivity Tool

Productivity Planner

Productivity Planner for Small Business Owners

I’ve used a variety of Productivity Planners. But they all seemed to be missing something. So, I created my own based off the science of productivity. It has a step-by-step process for picking your top priorities, time-blocking your day, with activities like working out and gratitude that boost productivity. It’s a must have tool that I use every day.


  • 6-8 months of daily, weekly, monthly, and 12-week plans
  • Time blocking: Makes it easy to schedule a productive dayFree, just cover shipping and handling
  • Based around the science of productivity


  • Hardcover costs an extra $7

3. Best Internal Linking Plugin

link whisper logo

Link Whisper

Why I love it

Linking between all your blog posts takes FOREVER. This tool not only tells you how many times each page is linked to, it generates suggestions of how you can link from one page to another post is linked to, it generates a TON  of suggestions. If you like the suggestion, you can add the link in the click of a button.


  • A comprehensive list of each link to every page
  • Smart suggestions for places to add links
  • One click to add links between pages


  • Ongoing charge
  • It does 1 main function

4. Best Time Tracking/Financing



Freshbooks has fantastic invoices, time tracking, and expense tracking. You can even create invoices directly from your time tracking. It’s a fantastic expense system for tracking. If you have less than 6 clients, it’s the cheapest accounting platform. It’s a simple and easy tool to keep track of clients, hours, and billing.


  • Fantastic time tracking
  • Easy invoicing
  • Income and expense tracking


  • More expensive if you bill 6+ clients

5. Best Social Media Scheduling

zoho social logo

Zoho Social

Affordable but powerful, Zoho Social lets you schedule to Facebook, Instagram, Twitter, LinkedIn, LinkedIn Business Page, and Google My Business Page.

You can also see and respond directly to comments. You can even have it post at the best time for your audience and give team members various access.


  • Affordable compared to competition
  • Post to 6 platforms & track clicks and comments
  • Have multiple team members and access


  • Monthly fee
  • Professional plan needed to see posts on a publishing calendar

6. Best Password Manager


Keeper Password Manager

Keeper is incredibly secure and it saves a ton of time since you can install plugins to autofill your passwords. You can also auto generate random, 16 character passwords. I had my accounts hacked before using Keeper, and now every single password is secure, unique, and 16 characters long.


  • Top level security
  • Inexpensive
  • Password autofill


  • Ongoing subscription

7. Best Free CRM Software:

hubspot crm free logo

Hubspot CRM

While HubSpot has paid options, they have a fantastic CRM which lets you keep track of customers, set reminders to follow up, and see if people have opened your email and clicked the link.


  • Amazing FREE option
  • Categorize and track all conversations and customers.
  • See if people have read your emails or clicked your links


  • Email marketing and landing pages are on the paid plan

8. Best Automatic Subtitle Generator

otter ai works great for me. Rev is more accurate and a bit more expensive (around $1 a minute) and I use it sometimes. But, with my current workflow works great. You can have an automatic transcription in minutes that’s 95% accurate. Very great results and affordably priced.


  • Ready in minutes
  • High level of accuracy
  • Can download subtitle file


  • Not as accurate as

9. Best Image Processing App

glorify app


I was using Canva to create images, but this one is much better. First, you get access to ALL their templates with the plan for all the different file sizes. But, by far the biggest selling point is the background remover. It’s SO easy to cut out a person from the background. I’ve used Photoshop and a variety of tools and none come close at removing background. I still use Photoshop for advanced photo editing, but this is a crucial part of my toolkit.


  • Basic free plan
  • A wide variety of templates and elements
  • The best background remover I’ve ever used


  • Pro plan is pricier than Canva
  • Limited in terms of advanced image editing

10. Best for Key YouTube Data


Vid IQ

VidIQ features a number of tools and metrics that you can’t get through YouTube analytics.

You can see what content from your competitors are getting the most views per day. It’s a fantastic tool for analyzing what’s working best and other key metrics for your channel


  • Views per day metric
  • Channel audit features
  • See key metrics to grow your channel


  • Free plan has limited metrics

11. Best Website Suite

thrive themes

Thrive Themes

If you’re trying to generate emails, leads, and sales using your WordPress website, this is a absolute must have. It has everything for creating pages, split testing (testing different variations of a page to see what performs better. You can run quizzes, have a variety of email opt-ins. It’s really the full package and it fits together beautifully.


  • Split testing pages and blog titles
  • My all time favorite page builder
  • Receive messages or add people to your email list


  • Monthly membership

12. Best Free Calendar Scheduling Tool



You need the pro version of Cartflows to do all of the most advanced funnels: upsells, downsells, order bumps, etc. But, Cartflows is still a great tool to have a custom checkout and thank you page on your WordPress website. It’s much better than the default checkout you get with a tool like Woocommerce.


  • FREE
  • Decent customization


  • Not a true sales funnel builder